Environmental, Outdoor Education Programs - Pre-Trip Teacher Information

Pre-trip Teacher Information: 2011 - 2012

Catogory & Supervision Ratio Required

Trips to HCA Outdoor Environmental Education Sites are Category I, and require Principal approval
Higher risk winter activities such as snowshoeing are considered Category 2 – see OPHEA guidelines.
Elementary Trip Supervision Ratio is 1 adult: 10 student ratio
Secondary Trip Supervision Ratio is 1 adult: 15 student ratio
Teachers organize supervision & are expected to actively participate in the program
Student Trip forms required include:
- Application for Permission Category I for most trips
- Category 2 if activity is higher risk (snowshoeing/XC skiing)– see above
- Information to Parent/Guardian
- Parent/Guardian Permission & Emergency Info.
- Informed consent indicate risks: slips and falls, sprains, breaks, head & neck injuries, sunburn, frostbite, hypothermia
- Volunteer Driver if applicable

What does the Teacher Do?

Links the classroom program to the outdoor education experience, pre and post visit
Acquire parent permission and inform parent/guardian of trip needs, i.e. dress for weather, extra clothing (socks), lunch, medications, hats, sunscreen, insect repellent and appropriate dress to avoid insect bites – tics, black flies, mosquitoes etc.
Supervise class & maintain discipline & actively participate in all activities throughout the visit, including lunch
Advise HCA staff prior to the trip regarding special needs students, including allergies, mobility problems, etc.
Cancellations are not entertained; however, under some circumstances, teachers must notify Beth Stormont of the need to cancel at least 20 school days in advance, otherwise a cancellation fee will apply - $150.00
Please Note: Damaged or lost equipment will be the responsibility of the school and schools will be charged replacement costs.
Program participants are encouraged to bring a litter-less lunch. Approximately 30 minutes is allocated for lunch and supervision is the responsibility of the teacher. Note: A snack bar is available at the Dundas Valley location.

What does HCS Education Staff Do?

Schedule, contact and confirm class field trips to the Centre – using Fax or Email
Provide a Trip Confirmation Letter and Trip Preparation information.
Teach the outdoor education program, with the active assistance and support of the classroom teacher and volunteers in attendance.
Maintain site according to established standards & safety protocols
Provide program equipment, set-up, first aid, emergency communications, expertise and research in the field
Inform teachers by telephone of the possibility of program cancellation due to forecasted weather conditions

Click here to download the pre-trip information.

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